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Tents

Tips To Help You Calculate Your Rental Needs:

  • Cocktail Party (stand up)                                        6 sq. ft.per person
  • Cocktail Party (some seated)                                  8 sq. ft. per person
  • Cathedral seating (in rows w/aisle)                          8 sq. ft. per person
  • Dinner (using 6',8', or 60" round tables)                   12 sq. ft. per person 
  • Dance Area                                                           4 sq. ft. per person
  • Buffet Area (allow 2.5 ft. around all sides)                100 sq. ft. per 8' table
  • Bar Area                                                               100-150 sq. ft.
  • Stage Area                                                            100-300 sq. ft. 

Remember you don't have to fit everything under the tent at the same time.  Your dance floor can accommodate your buffet tables and then can be removed for dancing.  Or perhaps, add an additional smaller tent to accommodate your buffet, bar and perhaps your gift table.  

  Tent Size   Sq. Ft.   Space Reqd.

 Banquet Capacity

  Standing Capacity Price
 10 x 10   100    10 x10            8           16 $35
 10 x 20   200    15 x 25            16           32 $75
 20 x 20   400    25 x 25            35          67 $330
20 x 30    600   25 x 35            50         100   $375
 30 x 30   900    35 x 35            72         150 $475
 30 x 40  1200    35 x 45            96          200 $575
                          
                                

We only carry White framed tents.  All prices are for a two consecutive day rental or less and includes installation on grass only.  Add 15% for asphalt, concrete or crushed stone installation.      Cathedral side walls or plane walls are $1 per ft., Skirts are $5 ea..  Water barrels used for tie downs are $5 each.   Call for a weekly quote. 

All pricing is for installation within Austin/Bastrop city limits from 8 AM to 6 PM.  Otherwise mileage and overtime fees could apply.

                         

                     OPEN TENT                       CATHEDRAL                             SKIRTED     

Tent Rental Requirements

1. The minimum area required for a framed tent is 2.5' around perimeter when staking and 6' when water barrells are required.  Renter must provide easy access to and around the location.

2. It is the renters responsiblity to locate all possible underground utilities in or around the specified area (ex: water,gas,electrical,telephone,sewage,etc.) and is the renters responsiblity for any damages to these underground installations. These locations must be marked.  If you have any doubts, contact the National One-Call number at (888) 258-0808.  Give a mininum 48 hrs. working days request for these services.

3. Visually inspect the specified area for overhead obstructions ( ex: tree limbs,basketball goals,power lines, ect.). Call us about your tents height.

4. The site must also be cleared of obstructions before we arrive to erect the tent and when we arrive to take it down as the tent must lay flat on ground for roll out and roll up.

5. The renter is responsible for all damages to the equipment rented. Normal wear and tear or storms are the exception.  No fires or cooking under tent. 

6. Some locations require permits to use tents. It is the renters responsiblity to obtain the required licenses, permits and permissions. Austin building permits (512) 974-2202.

7. A 50% deposit is required to reserve a tent. There will be a 50% cancellation fee if order is cancelled with less than two weeks notice. The remaining 50% is due a week before the event.

20' Tent Layout Ideas 

                     

20'x40' for 56  w/buf        20'x30' for 40 w/buf          20'x20' for 32 w/buf          20'x20' for 24 w/buf

 

30' Tent Layout  Ideas

  

                       30 x 50 with Dance / Buffet Area

 

 

                 30 x 40 with Dance / Buffet Area

 

 

       30 x 30 with Buffet